Opening The Doors Again

Sometimes it seems like an eternity since we all suddenly went into lockdown back in March…

On the one hand, time felt like it was standing still for much of it as we just got-by day-to-day, but on the other hand, so much has changed so utterly and so rapidly since this all started.

But, thankfully, it all seems to have been worth it, in that whatever about what has happened in the meantime, the alternative, if we did not do what we have done, would have been much worse.

And now, that we are beginning to believe that we have some control over the spread of the disease, we can, in line with Government guidelines open our doors again from today.

We are really delighted to be doing so.

However, while opening the doors again will be symbolically very important as far as we are concerned, in truth, in terms of how we are working for and with you day-to-day, we expect little change for now.

For your safety and ours, we are still going to have to keep physical meetings to an absolute minimum for the time being. We will only arrange to meet with you in person where it is absolutely essential and unavoidable to do so. The vast majority of what we do for you can be handled remotely over the phone or via Zoom and using email and post. We expect that this is the way that we will all be working for the foreseeable future.

Where in-person meetings in the office are essential, it will be important that we keep the duration of these meetings to the minimum necessary, i.e. if we need to meet to arrange signing documents, the physical meeting will need to be limited to that exercise with anything that needs to be discussed or considered at length dealt with beforehand or afterwards over the phone or via Zoom.

All meetings will have to be by prior appointment only for the time being and we will not be able to accommodate unscheduled in-person calls or drop-ins to the office until further notice.

In line with Government guidelines, we will be maintaining a contact log of everyone who calls to the office in person for contract tracing purposes, so please bear with us as we obtain these details from you whenever you do need to call to the office. We will also need to run through a Covid-19 checklist with you before coming to the premises.

All of our team will be working with social distancing in place and will not be circulating around the office except where essential. We have installed screens at reception and hand sanitising stations are at the entrance to the building and outside all meeting rooms. Please sanitise your hands as you enter and as you leave. Our team will do likewise and meeting rooms will be sanitised after each meeting.

While we will maintain social distancing in all meetings, for your safety and that of our team, we will have all of our team members present at any meeting wear a mask. We would ask that you would bring your own mask with you whenever you need to come into the office and that you would wear a mask at all times when in the building for your own protection and peace of mind.

We would greatly appreciate your understanding and co-operation as we move to this next phase of dealing the extraordinary times in which find ourselves living.

But that’s the point, we are living and the whole purpose of all of these measures is to ensure that we all continue to do so, safely and in confidence.

We look forward to taking this big step forward with you towards whatever the new normality is going to look like from now on.

Onwards and upwards!

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Flor McCarthy is one of Ireland’s leading lawyers, certified by the Law Society of Ireland in Data Protection Practice. Flor has extensive expertise and hands-on practical experience in privacy, data protection and GDPR issues for marketers. He was chosen as Munster Solicitor of the Year at the Irish Law Awards in 2018.